Drivers and teams
A driver app your team will actually use, and a fleet that stays yours.
Drivers use CarFai on their own phone to submit receipts and documents for the vehicles assigned to them, and nothing else. Managers assign vehicles, see their team’s costs and keep every record when drivers come and go.
The problem
Why drivers are the weak link in fleet admin
Admin is an afterthought for drivers
Drivers are paid to drive, not to file paperwork. If submitting a receipt takes more than a photo, it doesn’t happen.
Too much access, or none
Shared spreadsheets and logins show every driver everything, or nothing useful. Neither works once the team grows.
Turnover wipes out history
When a driver leaves, their receipts, notes and knowledge of the vehicle often leave with them.
How it works
Set up a driver in minutes
- 01
Invite
Send the driver an invitation. They join your organization from the CarFai app on iOS or Android.
- 02
Assign
Assign one or more vehicles. The driver now sees those vehicles and nothing else in the fleet.
- 03
Capture
The driver photographs receipts and documents as they happen. Each one is filed to the assigned vehicle.
What you get
The right access for everyone
Five roles
Owner, Administrator, Manager, Driver and Viewer, each with exactly the access the job needs.
Access enforced in the database
A driver can’t see another vehicle’s costs or documents. The rules are enforced on the server, not just hidden in the app.
Vehicle assignment
Assign and reassign vehicles in a few taps. The vehicle’s history follows it to its next driver.
Team views for managers
Managers see the vehicles and drivers of their own team, with their costs and what is due.
In the driver’s language
The app is available in English, French, Spanish and Arabic.
Vehicles belong to the company
When a driver leaves, every vehicle keeps its full cost, document and maintenance history.
Questions fleet managers ask
Do drivers need their own account?
Yes. Each driver installs the CarFai app and joins your organization by invitation, so every submission is tied to a person and a vehicle.
What can a driver see?
Only the vehicles assigned to them and their own submissions. They don’t see other vehicles, other drivers or fleet-wide costs.
Can a manager only see their own team?
Yes. The Manager role covers the vehicles and drivers of their team. Owners and administrators see the whole organization.
What happens when a driver leaves?
Remove them from the organization and reassign their vehicles. Nothing is lost, because the history belongs to the vehicle, not the driver.
Does CarFai track drivers’ location?
No. CarFai handles costs, documents and maintenance. It does no GPS tracking of drivers.
Related guides
More fleet features
- Fleet expense tracking without the spreadsheet.
- Fleet maintenance planned from real service history.
- Fuel receipts, captured on the road and filed automatically.
- Every vehicle document in one place, with reminders before they expire.
- Fleet reports that answer questions, not just add up totals.
- Fleet overview
Give drivers one job: take the photo.
CarFai does the filing. Plans for fleets of 3 to 200+ vehicles.
